Personal data is processed in accordance with the General Data Protection Regulation (EU) 2016/679 (hereinafter referred to as the "Regulation"), the Law on Legal Protection of Personal Data of the Republic of Lithuania and other legal acts regulating the protection of personal data.
UAB Bioenergy LT is guided by the following basic principles of data processing:
- personal data is collected only for clearly defined and legitimate purposes;
- personal data shall be processed only lawfully and fairly;
- personal data are kept up to date;
- personal data shall be stored securely and for no longer than required by the stated purposes of processing or by law;
- personal data shall be kept securely and for no longer than required by the stated purposes of the processing or by law;
1.1 Data Controller - UAB "Bioenergy LT" (hereinafter referred to as the "Company"), legal entity code 302956352, registered office address Staniūnų st. 83-1, Panevėžys.
1.2 Data Subject - any natural person whose data is processed by the Company. The Data Controller collects only those data of the data subject that are necessary for the performance of the Company's activities and/or visiting, using, browsing the Company's websites, Facebook page, etc. (hereinafter referred to as the "Site"). The Company ensures that the personal data collected and processed will be secure and will only be used for a specific purpose.
1.3 Personal data means any information relating directly or indirectly to a data subject whose identity is known or can be identified, directly or indirectly, by reference to the data concerned. Processing of personal data means any operation performed on personal data (including collection, recording, storage, adaptation, alteration, access, retrieval, transmission, archiving, etc.).
1.4 Consent means any freely given and informed indication by which the data subject agrees to the processing of his or her personal data for a specified purpose.
2. SOURCES OF PERSONAL DATA
2.1 Personal data are provided by the data subject. The data subject contacts the Company, uses the services provided by the Company, purchases goods and/or services, leaves comments, asks questions, subscribes to newsletters, contacts the Company for information, etc.
2.2 Personal data is obtained when the data subject visits the Company's website. The data subject fills in the forms on the website or, for whatever reason, leaves his/her contact details, etc.
2.3 Personal data is obtained from other sources. Data obtained from other bodies or companies, publicly accessible registers, etc.
3. PROCESSING OF PERSONAL DATA
3.1 By providing personal data to the Company, the data subject consents to the Company's use of the collected data for the purpose of fulfilling its obligations to the data subject, providing the services expected by the data subject.
3.2 The Company processes personal data for the following purposes:
3.2.1. to ensure the maintenance and continuity of the Company's business. For this purpose, the following data are processed:
✓ For the purpose of concluding and performing contracts, personal data of suppliers (natural persons) may be processed: name(s), surname(s), personal identification number or date of birth, place of residence (address), telephone number, e-mail address, place of work, job title, bank account and the bank where the account is located, date, amount, currency of the monetary transaction or transaction, and any other data provided by the individual, which the Company receives in accordance with the legislation in the course of the Company's activities and/or which the Company is obliged to process by law and/or other legislation. For example, the data contained in the business certificate (type of activity, group, code, name, periods of activity, date of issue, amount), the number of the certificate of individual activity, data on whether the data subject is a VAT payer, and any other data necessary for the proper performance of the contractual and/or statutory obligations.
3.2.2. for the purpose of ensuring the security of the Company's employees, other data subjects, and property (video surveillance). For this purpose, the following data are processed:
✓ video image. Video surveillance systems do not use facial recognition and/or analysis technologies and do not cluster or profile the video data captured by them on the basis of a specific data subject (person). The data subject shall be informed about the video surveillance by means of information signs with the symbol of the video camera and the details of the Company, which shall be displayed before entering the monitored area and/or premises. The field of surveillance of CCTV cameras shall exclude premises where the data subject expects absolute protection of personal data.
3.2.3. Direct marketing (subscription to the newsletter on the www.bioenergy.lt website). For this purpose, the following data are processed:
✓ Name(s), surname(s);
✓ Means of communication (e-mail address).
3.2.4 Other purposes for which the Company is entitled to process the data subject's personal data where the data subject has expressed his/her consent, where the processing is necessary for the legitimate interest of the Company or where the Company is obliged to process the data by the relevant legislation.
4. PROVISION OF PERSONAL DATA
4.1 The Company undertakes to respect the duty of confidentiality towards data subjects. Personal data may be disclosed to third parties only if necessary for the conclusion and performance of a contract for the benefit of the data subject or for other legitimate reasons.
4.2 The Company may provide personal data to its data processors who provide services to the Company and process personal data on behalf of the Company. The processors shall have the right to process the personal data only on the instructions of the Company and only to the extent necessary for the proper performance of their obligations under the contract. The Company shall only use processors that provide sufficient guarantees that appropriate technical and organisational measures will be implemented in such a way that the processing complies with the requirements of the Regulation and that the data subject's rights are protected.
4.3 The Company may also provide personal data in response to requests from courts or public authorities to the extent necessary for the proper execution of applicable law and public authorities' orders.
4.4 The Company guarantees that personal data will neither be sold nor rented to third parties.
5. PROCESSING OF PERSONAL DATA OF MINORS
5.1 Persons under the age of 14 may not submit any personal data through the Company's website. If a person is under the age of 14, in order to benefit from the Company's services, the written consent of a representative (parent, mother, guardian) for the processing of the personal data is required before the submission of personal information.
6. STORAGE PERIOD FOR PERSONAL DATA
6.1 Personal data collected by the Company shall be stored in printed documents and/or in the Company's information systems. The processing of personal data shall not be longer than is necessary to achieve the purposes of the processing or longer than is required by the data subjects and/or provided for by law.
6.2 Although the data subject may terminate the contract and refuse the Company's services, the Company shall remain obliged to retain the data subject's data for any future claims or legal claims that may arise, until such time as the retention periods expire.
7. RIGHTS OF THE DATA SUBJECT
7.1 Right to receive information about the processing of data.
7.2. The right of access to the data processed.
7.3. The right to have the data rectified.
7.4. The right to have the data erased ('Right to be forgotten'). This right does not apply if the personal data for which erasure is requested is also processed on another legal basis, such as processing necessary for the performance of a contract or the performance of an obligation under applicable law.
7.5 Right to restrict processing.
7.6 Right to object to processing.
7.7 Right to data portability. The right to data portability shall not adversely affect the rights and freedoms of others. The data subject shall not have the right to data portability in respect of personal data processed in non-automatically structured files, such as paper files.
7.8 The right to have a decision based solely on automated processing, including profiling, disapplied.
7.9. The right to lodge a complaint about the processing of personal data with the State Data Protection Inspectorate.
8. The Company must enable the Data Subject to exercise the above-mentioned Data Subject's rights, except in the cases provided for by law, where it is necessary to ensure national security or defence, public order, the prevention, investigation, detection or prosecution of criminal offences, the protection of the State's important economic or financial interests, the prevention, investigation and detection of breaches of official or professional ethics, or the protection of the Data Subject's or other persons' rights and freedoms.
9. PROCEDURE FOR EXERCISING THE RIGHTS OF THE DATA SUBJECT
9.1 The data subject may contact the Company in order to exercise his/her rights:
9.1.1. by submitting a written request in person, by post, through a representative or by electronic means - by e-mail: firstname.lastname@example.org;
9.1.2. orally by telephone (+370 657 48008);
9.1.3. in writing to the address Staniūnų str. 83-1, Panevėžys.
9.2 In order to protect the data from unauthorised disclosure, the Company shall verify the identity of the data subject upon receipt of a data subject's request to provide the data or to exercise other rights.
9.3 The Company's response to the data subject shall be provided no later than one month from the date of receipt of the data subject's request, depending on the specific circumstances of the processing of personal data. This period may be extended by a further two months, if necessary, depending on the complexity and number of requests.
10. RESPONSIBILITY OF THE DATA SUBJECT
10.1 The data subject shall:
10.1.1. inform the Company of changes to the information and data provided. It is important for the Company to have correct and valid data subject information;
10.1.2. provide the necessary information to enable the Company to identify the data subject at the data subject's request and to verify that it is communicating or cooperating with the data subject (either by means of a document proving the identity of the data subject, or by means of a procedure established by law or by means of electronic communication that permits the proper identification of the data subject). This is necessary for the protection of the data subject's data and the data of others, so that the information disclosed about the data subject is provided only to the data subject, without prejudice to the rights of other persons.
11. FINAL PROVISIONS